Organizing a WOW Fish Fry and Other WOW Events

  • Speak to the Fish Fry Manager, Lynn Marzinski (816-616-6359), to verify that the desired month is available.
  • Call Cindy Reed (414-416-6143) to reserve the actual date on the Events Calendar.
  • Speak to the manager or contact person at the venue to get answers to the following:
    • What is the maximum seating capacity?
    • Is there adequate parking?
    • What are the menu options (type of fish, fried, baked, etc.) and what’s included?
    • What is the price per menu option?
    • Is there a room charge? If so, how much?
    • Is a down payment required?
    • Does the venue accept business checks?
    • When does the venue require a final count?
  • To calculate the per-person price: Add sales tax and gratuity to the menu price, then round up to the nearest $1.00. For example:
    • Baked fish entrée cost $15.00
    • Sales tax (in Milwaukee County 7.9%) would add $1.19 (total of $16.19)
    • Add a 20% tip ($3.24) for a grand total of $19.43.
    • Round-up to the nearest dollar – Baked fish entrée price would be $20.00.
    • NOTE: Room rental fees are part of the total cost and should be included in the fee that each guest is charged. It is not considered a deposit that would be deducted from total bill. A deposit is usually deducted from the total bill.
  • If a down payment or contract is required, give that information to Cindy, who will get Board approval. Cindy will contact the Treasurer who will issue a check for the down payment.
  • Water is usually available at no additional cost, but does not include other drinks, coffee or dessert. Members must pay for their own drinks.
  • After all information is gathered and the date is set, submit the event details using the online event submission form. If assistance is needed, contact the newsletter/website editor, Mary (414-828-9222).
  • The newsletter/website editor will post the event on the website and in the next issue of the newsletter and will prepare registration forms based on the information contained on the online submission form.
  • All registrations paid by way of a personal check must be made payable to “WOW.”
  • As registrations are received, contact the member to confirm receipt.
  • When attending any dining event, ordering off the menu is not permitted.
  • If a registration is received after the maximum seating capacity is reached or after the deadline has passed, contact that member and ask if they would like to be put on a waitlist in the event that someone ends up cancelling. If someone on the waitlist ends up going instead of the original registrant, those members should work out payment/reimbursement directly.
  • Hold all registration forms and payments received until the registration deadline, then give all monies collected to the Treasurer and keep the registration forms for creating a list of members attending and nametags. If the Treasurer is attending, they will pay the bill at the venue. If the Treasurer does not attend, they will make other arrangements for payment.
  • Cancellations: In the event that someone is unable to attend after registering, and the restaurant charges for the meal, no refund is given.

NOTE: If you are booking any event that does NOT involve a meal, you will still need to follow the directions above, omitting non-pertinent information.

EVENT REPORTING

After hosting an event, e.g. fish fry, breakfast, pizza night, sip ‘n dip, or any other event keep track of the number of members attending and send attendance to Cindy Reed (Social Coordinator) either by phone/message at 414-416-4143.