- “IDEA”, for example: “luncheon”, research venues and dates.
- Check with Joy Imms at 262-391-3606 about the chosen date so it does not conflict with any other activity.
- Speak to manager or contact person at venue, and ask about capacity, parking for large groups, and food pricing that does not include coffee or dessert. Members pay for their own drinks on separate checks. WOW does not fund any alcohol drinks. If no down payment is required, you may book event and confirm with Joy that you have done so.
- When pricing your event, the price should include tax and 20% – 22% tip rounding total up to nearest $1.00. For example: lunch is $10.00, tax would be $0.55, tip would be $2.20. Total cost per attendee: $13.00.
- When a down payment or contract is required give that information to Joy who will get Board approval to do so. Joy will contact Treasurer who will issue a check for down payment.
- When you have all information completed, you MUST your event details using the online event submission form located here: www.milwwowclub.info/w-o-w-event-submission-form. If help is needed to complete the online form, ask for help from a Board member.
- Checks should made payable to WOW and mailed to event coordinator. Choose a cutoff date about a week prior to event. If the event has a limited capacity note that in your information.
- After the event, checks should be given to Treasurer. If the Treasurer is attending, they will pay the bill. If they are not attending they will designate an attendee to pay.
- If someone is unable to attend and the restaurant charges for the meal, no refund is given.
- If you are booking a non-eating event you will still need to follow the directions above omitting non-essential information.
EVENT REPORTING
After hosting an event, e.g. fish fry, breakfast, pizza night, sip ‘n dip, or any other event keep track of the number of members attending and send to Joy Imms Social Coordinator either by phone/message at (262) 391-3606 or email joyimms@gmail.com.
DEPOSIT VERSES ROOM RENTAL FEES
Room rental costs are part of total cost and should be included in the fee that each guest is charged. It is not considered a deposit and will not be deducted from total bill. A deposit is usually deducted from total bill.
Make sure you understand what the restaurant or venue is asking for. WOW can issue a check for a deposit that will be taken off the total bill. People have asked for a deposit check, but it really is a room rental. There are times when the Board may approve the fee for rental (example: cost for renting pavilion for picnic). Give yourself time to submit the rental request to the Board. If you are in doubt, please contact Sandy Gast, WOW Treasurer.