Creating a WOW Event

  • “IDEA”, for example: “luncheon,” research venues and dates.
  • The Fish Fry Manager is Lynn Marzinski (816-616-6359). Check with Lynn for the month that you wish to host, then call Cindy Reed (414-416-6143) to reserve the date on the calendar.
  • To book OTHER activities, check with Cindy Reed to ensure that the selected date does not conflict with any other activity.
  • Speak to the manager or contact person at the venue, and ask about capacity, parking for large groups, and food pricing that does not include drinks, coffee or dessert (members pay for their own drinks on separate checks). WOW does not fund any alcoholic drinks. If no down payment is required, you may book the event and confirm with Cindy that you have done so.
  • When pricing your event, the price should include tax plus 20% – 22% gratuity, then round-up to nearest $1.00. For example: if lunch is $10.00, tax would be $0.55, tip would be $2.20. Total cost would be $12.75, then round-up to: $13.00 per person.
  • When a down payment or contract is required give that information to Cindy, who will get Board approval. Cindy will contact the Treasurer who will issue a check for the down payment.
  • When you have all information completed, you MUST submit your event details using the online event submission form. If assistance is needed, contact the website administrator, Mary (414-828-9222).
  • All checks should be made payable to “WOW” and mailed to the event coordinator. Choose a cutoff date about a week prior to the event. If the event has a limited capacity, note that in your information.
  • At or after the event, all checks and cash received by attendees should be given to the Treasurer. If the Treasurer is attending, they will pay the bill. If they are not attending they will designate an attendee to pay.
  • If someone is unable to attend an event, and the restaurant charges for the meal, no refund is given.
  • If you are booking an event that does not involve a meal, you will still need to follow the directions above, omitting non-essential information.

EVENT REPORTING

After hosting an event, e.g. fish fry, breakfast, pizza night, sip ‘n dip, or any other event keep track of the number of members attending and send attendance to Cindy Reed (Social Coordinator) either by phone/message at 414-416-6143 or email at CCRN980@gmail.com.

DEPOSIT VERSES ROOM RENTAL FEES

Room rental costs are part of the total cost and should be included in the fee that each guest is charged. It is not considered a deposit and will not be deducted from total bill. A deposit is usually deducted from the total bill.

Make sure you understand what the restaurant or venue is asking for. WOW can issue a check for a deposit that will be taken off the total bill. There are times when the Board may approve the fee for rental (example: cost for renting pavilion for picnic). Give yourself time to submit the rental request to the Board. If you are in doubt, please contact the Treasurer, Jim McMahon (414-429-3917).